Method of transport to and from the activity: Indicate how participants will be travelling to and from the activity
Contact details: (Please contact Emergency Contact if you feel the participant is overdue from returning from the Activity )
Activity Coordinator:
Enter name of activity co-ordinator & phone number
Emergency Contact:
Enter name of emergency contact & phone number
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This activity will be under direct adult supervision: |
Yes/No |
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This activity involves both male and female youth members: |
Yes/No |
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Both male and female leaders will be present: |
Yes/No |
Description of campsite and facilities:
Power, water or facility limitations:
Purpose of activity:
Outline of planned activities:
Will participants remain on site at all times? ☐ Yes ☐ No
Who may attend (youth/adults):
Adult screening requirements (WWCC, police check, A2):
Age-specific supervision requirements:
Restrictions on additional attendees:
Health expectations (e.g. illness exclusions):
Hygiene or infection control measures:
Known risks and controls in place:
Behaviour standards:
Requirement to stay with the group:
Consequences of non-compliance:
Responsibility for personal items:
Where medical and dietary details must be recorded:
Deadline for updates:
Camping or accommodation details:
Arrival and departure instructions:
Refund conditions:
Non-refundable circumstances: